This staff person is responsible for overseeing the general front desk duties as well as offering administrative assistance to the HR Director. The responsibilities as outlined below:
DUTIES AND RESPONSIBILITIES:
- Helping maintain workplace security by issuing, checking, and maintaining visitor logs.
- Assisting with a variety of administrative tasks including copying, faxing, taking notes, and sorting of files.
- Collect, review incoming information
- Preparing meeting and training conference room.
- Answering phones in a professional manner, and routing calls as necessary.
- Responding to all customer inquiries in a polite and timely manner.
- Greeting visitors when they arrive for meetings with management.
- Assisting colleagues with administrative tasks.
- Answering, forwarding, and screening phone calls, transcribing and distribution of overnight voice messages.
- Receiving, sorting and distributing all incoming and outgoing mail and packages.
- Provide excellent customer service.
- Assist Payroll Specialist with the distribution of payroll following all security procedures.
- Assist with maintaining confidential personnel and medical records as HIPPA mandates.
- Performs other job-related duties as needed.
REQUIRED SKILLS:
- Must have a High School Diploma.
- Experience in basic filing skills.
- Excellent written and verbal communication skills.
- Excellent ethical work ethics.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Maintain flexible work schedule.
- Have a pleasant attitude and energetic.
- Be resourcefulness
- Able to contribute positively as part of a team, helping out with various tasks as required.
- Excellent customer service and interpersonal skill
- Ability to multi-task and excellent organizational skills.
ADDITIONAL REQUIREMENTS:
- 2 yrs Prior experience as an administrative assistant in a related field.